Anaplan Implementation

What is Anaplan?

Anaplan is a cloud based enterprise SaaS platform serving as the University's source system for financial planning and analysis (FP&A) , budget models, all-funds budgeting, allocation modeling and forecasting. The platform streamlines and enhances institutional planning and financial decision-making by improving efficiency, standardizing business processes and providing greater visibility into financial information. These capabilities support more strategic resource allocation, increased financial transparency and strong financial stability and performance aligned with the University’s vision.

Why do we need a Financial Planning and Analysis system?

Current university budgets are stored and maintained across multiple platforms and tables, leading to inefficiencies, lack of transparency, and significant time and effort to manage and maintain the data and integrations. Fiscal year operating and capital budgets are built via spreadsheets, shared via email, and uploaded to multiple systems .

In alignment with Excellence by Design’s goal to improve efficiencies across campus through continually updating technology and improving business processes, the University is implementing an integrated financial planning and analysis system to effectively manage the new Hybrid Performance Based Resource Allocation model and best practice budgeting processes. The implementation of this financial planning and analysis system will provide the ability to more effectively align resources with university objectives, improve financial transparency, and advance efficiencies in managing budget processes across the University.

Benefits of a financial planning and analysis system include:

Scenario modeling
Enrollment and tuition planning
Position and workforce planning
Capital Planning

Frequently Asked Questions

What is Anaplan?

Anaplan is a cloud based enterprise SaaS platform for the University’s financial planning and analysis (FP&A) system to support, streamline, and enhance institutional planning, all-funds budgeting, allocation modeling, forecasting, and financial decision-making. The objective is for these enhancements to lead to more strategic resource allocation, improved financial transparency, and stronger financial stability and performance that aligns with the University’s vision. Anaplan is the source system for budget models and a new tool with features improving efficiency across campus and enhancing business processes.

What funds will be creating projections and budgets in Anaplan?

General Revenue, Agency, Bond Revenue, Lab Schools and Service accounts will be completing Quarterly Projection Reports for FY27 and creating FY28 budgets in Anaplan. Grant funds will continue to be done through current processes.

How do I access the Anaplan?

Anaplan can be accessed at www.anaplan.com.

Who has access to Anaplan?

Divisional Finance leaders have provided the Budget and Planning office a list of employees who are responsible for performing the functions being implemented into Anaplan.

What functions are going to be done in Anaplan?

During the 1st phase of rollout, the following functions will be deployed in Anaplan:

October 2026 – Quarterly Projection reports
November-December 2026 – The College Revenue Allocation developed through the Hybrid Performance Based Resource Allocation model will be calculated in Anaplan.
January/February 2027 – GR allocations for FY28 will be allocated down to the department level
March-May 2027 – Development of Revenue and Expense budgets for FY28

Quarterly Projection Reports

What are the advantages of doing Quarterly Projection Reports in Anaplan?

In FY26, the quarterly projection reports were done by departments in spreadsheets that had to be shared by email and manually combined to provide executive level reporting for the quarterly status of budget projections. When quarterly projections are completed in Anaplan, they will be submitted by the AVP or Dean with the click of a button to be reviewed by the Budget office and roll up to the executive level reports.

How does Anaplan help budget managers project a department’s revenue and expenses?

A couple of weeks after the end of each quarter, the Budget office will send a notice to budget managers that the Quarterly projection reports are available to be completed and the due date.
The report will contain the following information as reference: Previous and current year actuals revenues and expenditures as of the end of the month, the Current Budget and encumbrances plus a Commitments page to help track expenditures that haven’t been paid or encumbered.

Timeline

September

Development Continues

The Budget and Financial Planning Team continues work toward establishing foundational elements in Anaplan.

October

FY2028 Financial Assumptions

Enrollment Management provides enrollment projections, financial aid and waiver projections.

Assumptions for items such as tuition, fees, state appropriations, and room and board rates for the upcoming fiscal year will be determined and will feed into the budget model.

Anaplan Training

The Budget Office will prepare fiscal managers for quarterly projections reporting in Anaplan starting with the 1st quarter of fiscal year 2027.

Quarterly Projection Reporting begins in Anaplan

November - January

FY2028 Budget Allocations

College and non-college general revenue allocations will be provided by the University Budget Office.

The Provost Office will determine college investments.

February - March

Anaplan Training

The Budget Office will prepare fiscal managers for the FY2028 budget allocation and budget build processes within Anaplan.

April - May

Build FY2028 Line-Item Budgets

All units will build FY2028 line-item budgets in Anaplan. These budgets will be submitted and approved up through the VP level.

June - July

Budgets Uploaded

Approved FY2028 budgets will be uploaded from Anaplan to Colleague, the University's financial system.

Training and Knowledge Documents

Anaplan: Introduction and Access

In-person Quarterly Projection Report Training

Overview of the Anaplan Quarterly Projection Report

Quarterly Projection Process

Check back soon for more Anaplan resources.

Communications Archive

Find all past communications regarding Anaplan.

Subject	Communication Date
Anaplan Training Resources and Virtual Office Hours	10/12/2026
Anaplan End User Training Preparation - Registration	9/29/2026
Anaplan Implementation - Welcome, Project Status and Upcoming Events	9/18/2026