BOT approves state appropriation request; ISU submits request to IBHE
IBHE visits campus for budget meetings
Resources and Forms
Timeline
The goal of the external budget process is to acquire a state appropriation that supports the University's operations for the following fiscal year. The timeline below depicts an approximate schedule for the annual budget process as it relates to the state appropriation.
Budget Process Timeline
Setting Agency Budgets
Budgets for agency accounts are set during the annual budget process. The Budget and Financial Planning Office has compiled tips and guidelines for setting agency budgets:
- Each year’s agency budget should be set to align with expected revenues for the fiscal year.
- Consideration should be given to cash balance and expected revenue for the remainder of the current fiscal year as well as the upcoming fiscal year (budget year).
- Expenditure budgets should be set at the amount expected to be spent in the upcoming fiscal year, not to exceed the sum of cash balance and expected revenues.
General Revenue Budget Terminology
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Base Budget
- Opening Budget - Opening (base) budgets are loaded at the beginning of the fiscal year.
- Opening budgets will be allocated each fiscal year in alignment with projected revenues.
- Adjustments may be made to the base budget throughout the fiscal year.
- Adjusted Base Budget = Opening Budget + adjustments to base budget
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Current Budget
- Temporary adjustments to budgets may be made among line items such as personnel, contractual, commodities, etc. to meet operating needs within a given fiscal year.
- Current Budget = Opening Budget + adjustments to base budget + temporary adjustments.
Forms and Systems Options
System Integration Diagram in Detail (iPeople, Budget Center, Colleague)
Complete appropriate form to access systems, request departments/accounts, maintain position funding.
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Budget Center
Use the Budget Center to view or maintain various funds.
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Transfer Center
Use the Transfer Center to transfer budgets within your unit or to other units.
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Budget Officer/Delegate Appointments
Establish or change the Budget Officer on an account or Delegate(s) to act on behalf of the Budget Officer.
- Complete the Budget Officer Appointment Request
- View Budget Officer Appointment Request Instructions
- Need help? Contact Randy Asper in the Comptroller's Office
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Department Changes
Request, change or delete a department.
- Request Department Changes
- View Department Change Form Instructions
- Need help? Contact Letisha Trepac
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New Agency/Fiduciary (formerly Custodial) Accounts
Request new Agency or Fiduciary accounts.
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New General Revenue (GR) Accounts
Contact Letisha Trepac to request a new GR account.
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Position and Funding Requests
Work with Human Resources and Budget and Financial Planning Office for position funding requests for most personnel hiring.
- Submit Position and Funding Request (See Forms section - in MY)
- View Position and Funding Request User Guide
- Contact the University Budget and Financial Planning Office or Human Resources for assistance
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Change Position Funding Requests
Change funding accounts for existing personnel/positions.